Follow these 4 tips to avoid the unexpected costs of a new EHR

Why This Topic Matters

EHR costs can extend well beyond the initial purchase price, and overlooking those additional expenses can disrupt budgets and operations. This article helps practices identify where unexpected costs may arise so they can evaluate vendors and implementation plans more realistically.

Article Sections

1. Hidden expenditures and contract terms

   Introduces how unexpected EHR costs can arise from sales presentations, licensing terms, and agreement details. Covers the importance of reviewing contract-related obligations and end-of-agreement considerations.

2. Data conversion and paper record digitization

   Discusses expenses tied to moving existing data into a new system and converting paper records to electronic form. Focuses on the broader operational burden of preparing usable records for the new environment.

3. Training days

   Explains that training levels vary by product and practice needs. Addresses how training time and delivery format can affect adoption and staff readiness.

4. Interoperability

   Covers the cost of interfaces and system communication with outside entities such as laboratories and radiology providers. Also references related compliance considerations involving outside contribution to software-related expenses.

5. Storage overruns

   Describes backup and storage expenses that can follow EHR adoption, including offsite storage and on-site infrastructure needs. Highlights ongoing maintenance and facility-related costs.

6. Planning for the unexpected

   Looks at operational disruptions that may occur during EHR transition and the need to plan for contingencies. Includes preparation for workflow issues and other business continuity concerns.