decisionhealth Newsletters, Coder Pink Sheets - 2016 Issue 2 (February)
Understanding E/M: Use these strategies to avoid losing money on established visits
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Article Overview
This article discusses why established patient office visits are sometimes coded below the level supported by the record and how that can affect practice revenue. It focuses on documentation habits, physician education, peer review, and time-related considerations within evaluation and management coding. The piece is geared toward physicians, coders, billers, and revenue cycle staff who want to understand common causes of downcoding and general strategies to reduce it.
Why This Topic Matters
Undercoding can reduce reimbursement and distort a practice’s coding patterns, making documentation standards and internal review important for revenue integrity and compliance.
Article Sections
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Revenue impact of downcoding
Introduces the problem of lower-level reporting for common office services and explains why it matters to practice finances. It also frames the discussion around evaluation and management coding for established visits.
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Why undercoding happens
Summarizes common reasons practices code below the supported level, including documentation gaps and misunderstandings about coding requirements. It also touches on concerns about audit risk and inconsistent review across staff.
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5 ways to avoid downcoding
Outlines practical internal approaches for reducing undercoding risk, including documentation education, provider communication, chart review, and attention to visit length and complexity. The section presents general process improvements rather than a coding reference guide.
What You Will Learn
- Common contributors to undercoding in established patient visits
- How documentation and internal controls can support more consistent E/M coding
- Why physician education and peer review can help reduce revenue loss
- General factors that influence evaluation and management level selection
- How time may be one element in broader visit assessment
Who Should Read This
- Physicians
- Medical coders
- Billers
- Revenue cycle staff
- Practice managers
- Compliance staff
Codes Discussed
Code Ranges Discussed
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