decisionhealth Newsletters, Part B News - 2011 Issue 6 (June)
Before EHR: One practice prepares for the biggest office change of all time
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Article Overview
This article follows a pediatric practice as it prepares for an electronic health record transition and considers the operational changes involved. It discusses planning tasks, practice-management system migration, record scanning and data entry, staff training, and the role of federal EHR incentive programs in helping practices offset implementation costs. The piece is geared toward physicians, practice managers, and other office staff evaluating EHR adoption and implementation readiness.
Why This Topic Matters
EHR conversion affects office workflow, documentation access, staffing, revenue, and incentive-program participation. Readers can use this article to understand the broad preparation steps and financial issues that commonly shape a paper-to-EHR transition.
Article Sections
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Special report overview
Introduces the multi-part series and the practice's planned transition from paper records to an EHR system.
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Practice background and transition motivation
Describes the pediatric practice, the physician leadership, and the operational frustrations that are driving the move to electronic records.
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Laying the groundwork
Outlines the preparation steps the practice is taking before go-live, including record migration, data organization, template preparation, and staff training.
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Meaningful use: Making sure EHR will pay off
Reviews the practice's financial planning around federal EHR incentive programs and the general considerations tied to program participation.
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Setting realistic expectations for 'go-live' week
Discusses anticipated short-term workflow and volume adjustments during the initial EHR implementation period.
What You Will Learn
- How a small medical practice prepares operationally for EHR adoption
- What types of workflow and data-management tasks are involved before go-live
- How practice leadership thinks about implementation costs and federal incentive programs
- Why staff training and expectation-setting matter during an EHR transition
Who Should Read This
- Physicians in private practice
- Practice managers
- Office administrators
- Medical billing staff
- Healthcare IT implementation teams
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